Crime Reduction - Helping to Reduce Crime in Your Area

Guidance

Policing and Watch Schemes Guidance on Information Sharing: Appendix E

Model Watch Scheme Registration Form and Data Handling Statement

Watch Scheme Registration Form

Personal Details

Name: (Mr/Mrs/Miss/Ms) ____________________________________

Address: ________________________________________________

________________________________ Postcode: ______________

Telephone Number (incl. STD code): (_________) ________________

Fax. Number: _______________________

E-mail address: ___________________________________

Scheme

Name of Scheme: _________________________________________

Position: Co-ordinator [   ] Deputy Co-ordinator [   ]

Message acceptance times

I would be prepared to accepted messages during the following times:

1.    All day 8am - 9pm      [   ]

2.    Between 8am - 12 noon      [   ]

3.    Between 12 noon - 9pm      [   ]

4.    Between 6pm - 9pm      [   ]

5.    Any other period (please specify) from ______ to ______

Authorisation

I give XXXX Police the authority to place my details on a computerised database. I also agree to receive automated telephone calls that are generated by XXXX Police Messaging System. I understand that my details may be supplied to a third party but only in accordance with the Watch Personal Data Handling Statement, which I have read.

Signed: __________________________________ Date: ___________

Watch Personal Data Handling Statement

1.

XXXX Force/Constabulary holds the personal data of certain members of Neighbourhood Watch, such as scheme co-ordinators, on a computer database.

This personal data consists of:

 

  • Name, Address, Telephone and/or fax numbers, E-mail address

2.

The personal data held by the police will be used for:

 

  • Preventing and detecting crime; and

  • Giving assistance to Neighbourhood Watch in accordance with Force policies and procedures.

3.

The data will be passed to:

 

  • Police personnel for the purposes described at 2 above, within terms of the XXXX Force’s/Constabulary’s notification with the Office of the Information Commissioner.

  • The Police recognised Neighbourhood Watch Association for your area, if it is legitimately permitted to hold personal data for the purposes of providing support to Neighbourhood Watch.

4.

The data may be passed to:

 

  • The National Neighbourhood Watch Association, trained volunteers, Neighbourhood Watch Support Groups or Associations, not holding separate Data Protection Notifications, whilst working in partnership with the Police, in police premises for the purposes described at 2 above.

  • Householders within the boundaries of your scheme or co-ordinators from schemes immediately adjacent to yours. The XXXX Force/Constabulary will not, however, divulge any personal data where there is doubt about the validity of the enquirer. Under these circumstances, persons seeking to contact a Neighbourhood Watch Scheme will have their name, address and telephone number taken and then passed on to the relevant co-ordinator for them to make contact with the enquirer direct.

5.

Once placed onto the database, the personal data can only be accessed by authorised users of the system. Computers are password protected and situated in police premises.

6.

The database is updated as and when inaccuracies are identified in the course of ongoing liaison, and in any case will be subject to a full audit at least every four years.

7.

Nothing contained in the Statement affects any local agreements where scheme co-ordinators or others have entered into agreements, which make their personal data more widely available.

8.

Personal details will not be disclosed to any commercial organisation without the prior consent of the individual concerned.

Protection of Personal Data

The unauthorised use or disclosure of personal data is a criminal offence under the Data Protection Act 1998 and the Computer Misuse Act 1990.

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Last update: Monday, November 06, 2006

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