Guidance
Policing and Watch Schemes Guidance on Information Sharing: Appendix B
Sample Code of Practice for volunteers at Police premises
Welcome to (Force name)
The Data Protection Act 1998 places a personal legal liability on those who hold or use personal information about living individuals on information storage systems.
Like you, the Chief Constable has responsibilities one of which is to restrict access to and disclosure from such systems. That is why you, in common with all members of staff have access to our information systems on a restricted basis.
Here are some working guidelines about the disclosure of information:
Do remember that much of what you see and hear whilst you are with us is confidential and you should not talk about what you see or hear when you are away from the police environment.
Only release personal information that you have been told you could release and only release it in accordance with the instructions you have been given.
You must not use any information that comes to your notice whilst you are with us, for any other purpose. If you do you may commit a criminal offence for which you personally are responsible.
It is not anticipated that a volunteer will have direct access to information systems holding personal information about individuals.
If you have any queries or would like further information contact
.................................................................................................................. who is responsible for ensuring your use of information falls within our guidelines.
Alternatively, contact the Force Data Protection Officer on ..............................................
Thank you for volunteering to help the community.
Please sign the receipt at the bottom of this page to confirm that you have read and understood and accept the guidance shown above.
To: Data Protection Officer, Headquarters
I confirm that I have read, understood and accept the “Guidance to Community Volunteers on Data Protection Issues”
Name: _________________________ | Area: __________________________ |
Signature: _______________________ | Station: _________________________ |
Last update: Monday, November 06, 2006